Payroll Information
The payroll department of Health Shared Services BC processes Resident payroll, acting as the central paying agency for all Residents, regardless of their working location. The following Payroll definitions and procedures have been assembled in order to answer many frequently asked Payroll questions.
Payroll Periods
Although Residents aren't paid an hourly wage, their salary is represented on their pay stub as a daily rate of 7.5 hours, which is 75 hours for a full two week pay period. Residents are paid every two weeks, with pay day being one week after the last day of a pay period.
The first pay period that includes time worked in the new academic year – June 21st to July 4th – will be paid on July 12th. This means that for new Residents, this first pay day will not be for a full two week period.
Meal and Chief Allowances
Residents may not see meal or chief allowances on their July 12th pay stub. This delay in payment can occur every July, as information is gathered from the program offices, compiled, and then submitted to Payroll for processing. Any allowances not paid in this period will be paid retroactively on a future pay day.
The monthly meal allowance is made in two payments each month. This results in 24 payments per year. Since there are 26 pay days per academic year, 2 pay days will not show any allowances paid. The first of these will occur on the September 6th pay day. We will send a memo to the program offices in the spring when we know the second date.
Chief allowances are paid monthly. If a program has more that one chief per year, the allowance will be paid out according to the months designated by the respective program office. Unless otherwise requested, if the chief position is shared between two residents, the chief allowance will be paid to both chiefs every second month (ie, August, October, December, February, April, and June).
On-call Allowances
On-call allowances are administered by PAR-BC. Any questions should be directed to PAR-BC
Statutory Holiday Pay
All Residents are entitled to either a day off on a statutory holiday or an alternate day off, which is commonly called a lieu day. Residents who have worked on a statutory holiday are entitled to pay that is double their normal daily rate, except for Good Friday, Christmas, and Labour Day, where they are entitled to double time and one-half their normal daily rate. Please see Article 11 of the Collective Agreement for details. After a stat day has been worked, Residents report the stat day to their program office. The program office submits a Request for Stat Holiday Pay form to the Dean's Office.
There are two types of stat days:
Fixed day stats:
Family Day (Monday)
Good Friday (Friday)
Easter Monday (Monday)
Victoria Day (Monday)
BC Day (Monday)
Labour Day (Monday)
Thanksgiving Day (Monday)
Fixed calendar date stats:
New Years (Jan 1)
Remembrance Day (Nov 11)
Canada Day (Jul 1)
Christmas Day (Dec 25)
Boxing Day (Dec 26)
In any given year, some of these calendar date stats may fall on a weekend. Although the Monday immediately following the stat is often taken as the lieu day, it is not a stat day itself, and working on the lieu day will not result in additional pay.
There is one exception to this rule:
Canada Day is on a fixed calendar date – July 1st – except when July 1st falls on a Sunday. In this instance only, the Canada Day stat moves to July 2nd. Again, only work on the stat day itself will result in additional pay.
Pay stubs
As the central paying agency for all Residents, Payroll distributes pay stubs according to information provided by the program offices to the Dean's Office.
Residents working at Vancouver Hospital, BC Women's, BC Children's, St. Paul's, and Victoria will have their pay stubs sent to the hospital site for the months that they are working at that site. Payroll will not mail pay stubs to Residents' homes unless they are located outside of these locations. If Residents believe that pay stubs are being delivered to the wrong location based on incorrect rotation information, they should contact their program office for clarification.
Payroll's designated drop-off locations are:
Vancouver General
Mailroom, First Floor, Centennial Pavilion
St Paul's
Residents' mail slots
Doctor's Lounge
Main Floor, Burrard Building
BC Women's
OBS/GYN Dept
Room 2H30
4490 Oak Street
Capital Health Region
Eric Martin Pavilion
Room 186 – 2334 Trent St.
Victoria
BC Children's
4480 Oak Street
Room C400
4480 Oak Street
BC Children's – Pediatrics
4480 Oak Street
Dept of Pediatrics
Room 2 D19
Contacts
Many Resident questions that affect Payroll can first be addressed by the Resident's program office, as the program office submits forms for meal and chief allowances, leaves, and stat days worked. However, there may be times when Residents need to contact the Payroll or Benefits office.
Payroll:
Tel: (toll free: , press 2 for Payroll)
Fax:
Benefits:
Tel: (toll free: , press 1 for Benefits)
Fax:
The Payroll and Benefits offices of Health Shared Services BC are located at 1795 Willingdon Avenue, Burnaby, BC V5C 6E3
Be sure to inform them that this is an inquiry regarding a medical resident, as different rules apply to different employee groups.
If Residents wish to contact the Postgraduate office, please contact Delfa Balagot, the Financial Processing Coordinator, at
